新聞

新聞
2022-11-21

Dear members,

 

I bring you greetings on behalf of the Executive Committee and hope all of you are well and keeping healthy.

 

As communicated with you early this year, it was decided by our Executive Committee to change the HKEF financial year end from 31 August to 31 March to bring this in line with the Government fiscal year. In the year of change, in order to comply with requirements under the Companies Ordinance in respect of holding of annual general meetings, two Ordinary Yearly Meetings (OYM) will be held within nine months following the conclusion of the financial year as follows:

  1. the first one held on 23 May 2022
  2. the second one to be held on or before 31 December 2022

We have arranged to hold our second OYM on Monday, 12 December 2022. In accordance with Articles 83 to 85 of the Federation’s Articles of Association, Mrs. Suzanne Baker and Dr. Lo Ming Chor Anne retire by rotation at the forthcoming ordinary yearly meeting and, being eligible, offer themselves for re-election.   

 

In light of the current situation, we have taken the following measures:

  • We have selected a spacious venue at the Jockey Club Lecture Theatre, 1/F, Olympic House, No. 1 Stadium Path, So Kon Po, Causeway Bay, Hong Kong this year.

 

  • Registration will commence at 6:00 p.m. and the OYM will be held at 6:30 p.m. sharp. We will endeavor to keep the OYM as short as possible. No refreshments will be served.

 

  • We will carry out appropriate and necessary health protection measures at the venue to protect the health and safety of our members as detailed in the enclosed Health and Safety measures sheet. We would appreciate and expect cooperation from all attendees.

 

  • Every attendee will be required to scan the “LeaveHomeSafe” QR code and present the Vaccine Pass before entering the venue.

 

  • Every attendee will be required to scan the “LeaveHomeSafe” QR code and present the Vaccine Pass before entering the venue.

 

  • Every attendee will be required to submit a Health Declaration Form prior to being admitted to the meeting venue at the link: https://forms.gle/FYk5KgaLq7QPJuhXA or upon arrival at the reception.

 

  • For members who do not wish to attend, we will stream the OYM via Zoom meeting and the HKEF Official Facebook page.
    HKEF Official Facebook: Hong Kong Equestrian Federation

 

  • Please note that attendees will only be able to view the meeting and will not be able to ask questions via Zoom or the HKEF Official Facebook page. However, you may ask questions by submitting a form by the deadline below.

 

Please also note that no parking spaces will be available at the meeting venue.

 

Nomination of other candidates

The time for nomination of other candidates for election to the Executive Committee expires on Monday 5 December 2022 and the names of all candidates will thereafter be exhibited as soon as practicable on the notice boards of the HKEF and will be posted on the website of the HKEF (www.hkef.org).

 

Proxy voting

Your attention is drawn to Articles 140-145 of the Articles of Association. If you cannot attend or do not wish to attend the OYM in person, you have the right to appoint a proxy to attend and vote on your behalf. A proxy form is attached. If you wish to appoint a proxy, you may instruct your proxy to vote on your behalf by filling in your two choices (and not more than two) for Executive Committee member election and indicating your votes on all resolutions thereon. You should then send your completed form of proxy to the office of the HKEF. To be valid, a proxy must be deposited with the Secretary, Hong Kong Equestrian Federation, HKJC Shatin Racecourse, 8/F., Central Complex, Shatin, New Territories, Hong Kong not less than 48 hours before the time appointed for holding the OYM.

 

We have sent you the following documents for your information by post on 18 November 2022:

  • Submission Form for Members’ Questions
  • HKEF OYM 2022 Health and Safety Measures and Declaration Form
  • Proxy Form
  • Nomination Form
  • Reports from President and HKEF Sub-Committee Chairs
  • HKEF Auditor’s Report 

 

The cut-off times for receiving the various forms are as indicated below:

Form Deadline Time
Nomination Form 5 December 2022 (Mon) 18:30
Submission Form for Members’ Questions 5 December 2022 (Mon) 18:30
Proxy Form 10 December 2022 (Sat) 18:30

 

We look forward to your continuing support to HKEF and hope that everyone will remain in the best of health.  For enquiry, please do not hesitate to contact us.

 

Thank you for your kind attention.

 

Best Regards,

Hong Kong Equestrian Federation

 

Download
Location Map of Olympic House
HKEF OYM 2022 Health and Safety Measures and Declaration Form